Moving them the wrong way can lead to damage, downtime, or even injuries. That’s why planning ahead is so important. In this guide, we’ll walk you through how to safely move big office items and keep your team stress-free along the way. Plus, we’ll show you how United Local Movers supports smooth, secure business relocations from start to finish.
What You’re Likely Moving
Most offices have at least some of these heavier pieces:
- Printers & copiers: Often large, delicate, and loaded with internal parts that shift during transit.
- Executive desks and conference tables: Big, awkward, and sometimes custom-built — which makes disassembly key.
- Filing cabinets: Especially dangerous when full — these can weigh hundreds of pounds.
- Cubicle systems: Modular setups that take time to label, break down, and rebuild.
- Servers and IT racks: Sensitive, expensive, and often mission-critical for businesses.
- Safes or lockboxes: Heavy, secure storage units that require special lifting tools.
Each of these requires careful handling, proper tools, and experienced movers who know what they’re doing.
How to Prepare for the Move
Start by asking a few smart questions before moving day:
- Can it be broken down? Desks, cubicles, and modular furniture almost always can.
- Is it fragile inside? Printers and servers may need extra padding or special packaging.
- Do you have the manual? Some gear has specific moving instructions — follow them.
- Will it fit? Measure doorways, elevators, and hallways early to avoid surprises.
Take photos of cable setups, label parts, and document the condition of each item before packing. This helps later when you’re rebuilding workstations or setting up tech again.
Tools You’ll Need
You don’t want to wing this part. Here’s what to have on hand:
- Heavy-duty dollies and hand trucks
- Lifting straps (great for balancing weight)
- Moving blankets and corner guards
- Packing tape, shrink wrap, and strong rope
- Sturdy gloves and non-slip shoes
- Clear labels for cables, drawers, and hardware
If you’re not handling this yourself, working with professionals like United Local Movers means you get all the right tools, plus trained crews who’ve done this before — safely and efficiently.
Best Ways to Pack Specific Items
1. Printers & Copiers
- Remove ink or toner to prevent leaks
- Secure any loose parts with foam or tape
- Use original packaging if available
- Avoid tilting — internal components are easily damaged
2. Executive Desks and Conference Tables
- Disassemble legs, glass tops, and shelves if possible
- Wrap corners in foam or blankets to protect walls and floors
- Label screws and fittings so reassembly goes smoothly
- Use dollies and lift with a partner — never alone
3. Filing Cabinets
- Empty contents whenever you can — especially metal or lateral cabinets
- Lock drawers shut or wrap them tightly with shrink wrap
- Move with two people using a dolly for balance and control
4. Server Racks and Tech Gear
- Back up data before unplugging anything
- Label and bag every cable separately
- Use anti-static wrapping and climate-controlled transport
- Keep electronics separate from general cargo
Safety First: Tips for Lifting Office Equipment
Even the strongest person needs help with big items. Here’s how to stay safe:
- Bend your knees, not your back
- Use spotters when navigating tight halls or stairs
- Clear paths ahead of time — no tripping hazards
- Use freight elevators over stairs whenever possible
- Never rush — plan plenty of time for heavy lifts
Need Extra Time Before Setup?
If your new space isn’t ready yet — or you’d like to pause before unpacking — we’ve got you covered. At United Local Movers, we offer best-rate temporary storage so you can take your time without pressure. Whether it’s one desk or an entire floor of equipment, we’ll store it securely until you’re fully settled in your new office.
How United Local Movers Helps With Office Moves
We don’t just pack and transport — we help you move smart. Our team provides:
- Proper disassembly and reassembly of office furniture
- Custom wrapping and labeling for sensitive tech
- Licensed and insured handling of valuable assets
- Detailed logistics planning to cut downtime
- Storage solutions for oversized or delayed deliveries
We coordinate everything — from timing to tool use — so your business moves with minimal disruption and maximum safety.
Final Thoughts
Big office items shouldn’t mean big headaches. With smart prep, the right tools, and professional support, you can move your equipment safely and efficiently.
And if you’re not quite ready to set everything up in the new space — whether because of construction delays or a post-move breather — let us store your things securely while you take your time.
Trust the experts at United Local Movers to handle the heavy lifting — so your team doesn’t have to.
