Moving into a new rental home or apartment is an exciting milestone—but it’s about more than just packing and hiring movers. One of the most important (and often overlooked) steps in a smooth transition is coordinating effectively with your new landlord.
Whether you’re relocating across town or across the country, clear communication with your future landlord can save time, prevent misunderstandings, and reduce stress on moving day. At United Local Movers, we’ve helped thousands of renters relocate and understand the challenges that can arise during these transitions. This guide will walk you through best practices for communicating with your new landlord before, during, and after your move.
Why Communicating with Your Landlord Matters
Open and timely communication ensures your move-in goes smoothly and that both you and your landlord are on the same page. Issues like parking access, utilities setup, building rules, and key pickup can easily become problems without proper planning.
Staying in touch with your landlord helps you:
- Set clear move-in dates and times
- Secure keys, entry codes, or elevator access
- Understand lease terms and payment expectations
- Identify maintenance issues before arrival
- Avoid unnecessary fees or delays
Pre-Move Checklist: What to Discuss with Your Landlord
1. Confirm Lease Details in Writing
Before scheduling your move, ensure all lease terms are finalized. Key points include:
- Move-in and move-out dates
- Rent amount and due date
- Security deposit conditions
- Pet policy, if applicable
- Which utilities are included
Request a signed digital or physical copy of the lease so you have a legal reference should any issues arise later.
2. Schedule a Property Walkthrough
Arrange a pre-move-in walkthrough—either in person or virtually—to:
- Inspect the unit’s condition
- Point out any needed repairs
- Ask questions about appliances, HVAC systems, or shared spaces
3. Clarify Key Pickup and Entry Instructions
One of the most common moving-day issues is being locked out. Be sure to confirm with your landlord:
- Where and when to collect keys
- If there are access codes or security systems in place
- How to access elevators or loading areas in multi-unit buildings
4. Plan for Parking and Moving Truck Access
Talk to your landlord about where the moving truck can park. Some cities require permits or have restrictions on street parking.
United Local Movers can help plan this part of your move, ensuring you avoid fines or towing hassles on your big day.
5. Get Info on Utilities and Internet
Find out which utilities you’re responsible for and whether services are already active. Consider setting up:
- Electricity and water accounts
- Gas service, if needed
- Internet or cable installation
Some buildings have preferred providers, so check before choosing a service.
During the Move: Stay Connected
1. Inform Your Landlord About Any Delays
If anything changes—like your arrival time or mover schedule—notify your landlord as soon as possible. They may need to coordinate with building staff or adjust access arrangements.
2. Protect Common Areas
In buildings with shared hallways or elevators, use moving blankets or floor coverings to protect surfaces. It shows respect for the property and makes a good impression.
3. Report Any Damages Immediately
If you notice damage upon arrival or during the move-in process, document it with photos and notify your landlord right away. This helps avoid disputes later.
After You Move In: Follow-Up Steps
1. Submit Required Documents
Your landlord may ask for additional paperwork after move-in, such as proof of renter’s insurance, utility setup confirmation, or pet documentation. Submit these promptly to stay compliant.
2. Confirm Rent Payment Setup
Make sure your payment method—whether online, direct deposit, or check—is working properly to avoid late fees or penalties.
3. Build a Positive Relationship
Respond to messages quickly, pay rent on time, and communicate proactively about any issues. A respectful relationship with your landlord can lead to greater flexibility and better support during your tenancy.
How United Local Movers Helps Renters Like You
United Local Movers understands the unique needs of renters. We work closely with landlords, property managers, and tenants to make every move as seamless as possible. Our team can:
- Coordinate with your landlord to align move-in times and logistics
- Handle last-minute changes or navigate building restrictions
- Ensure your belongings arrive safely without damaging the property
- Label and deliver boxes to the correct rooms for easier unpacking
With our experienced team handling the heavy lifting, you can focus on settling in—not stressing over logistics.
Final Thoughts
Moving into a rental property involves more than just hiring movers—it requires thoughtful coordination and clear communication. By staying proactive and organized, you’ll set yourself up for a smoother move and a positive start with your new landlord.
Let United Local Movers take care of the logistics while you handle the details. We make moving easy, so you can focus on making your new space feel like home.
