When planning a move, one of the most important documents you’ll receive is your moving estimate. But not all estimates are the same—some are binding, while others are non-binding. Understanding the difference can help you avoid unexpected charges and disputes on moving day. Here’s what you need to know about binding vs non-binding estimates and how they work.
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What Is a Binding Estimate?
A binding estimate is a written agreement between you and the moving company that guarantees the total cost of your move based on the services and inventory listed. As long as nothing changes, the final cost will not increase.
- Pros: Price certainty, easier budgeting, legal protection.
- Cons: Less flexibility—adding items or services may result in a new estimate.
What Is a Non-Binding Estimate?
A non-binding estimate is an approximation of your moving costs. The final price may go up or down depending on the actual weight of your shipment and services provided.
- Pros: Flexible, may cost less if actual weight is lower.
- Cons: Risk of higher final bill, less predictable.
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Binding Not-to-Exceed Estimates
This hybrid option is popular among customers. The price can go down if your actual shipment weighs less, but it cannot go above the agreed amount even if it weighs more.
- Pros: Cost protection, potential savings, fairness.
- Cons: Requires accurate inventory and upfront planning.
Comparison Table
| Type | Final Price | Best For |
|---|---|---|
| Binding | Locked in, no surprises | Customers who want certainty |
| Non-Binding | Can increase based on weight/services | Customers with small, flexible moves |
| Binding Not-to-Exceed | Won’t exceed the estimate, but may go down | Best balance of protection and fairness |
How to Protect Yourself
- Always get your estimate in writing.
- Provide a detailed inventory to ensure accuracy.
- Ask if the estimate is binding, non-binding, or not-to-exceed.
- Review the Bill of Lading before signing.
- Compare at least 3 quotes from licensed movers.
How United Local Movers Can Help
At United Local Movers, we provide clear, upfront pricing with binding and binding-not-to-exceed estimates. This ensures you know exactly what to expect, with no hidden surprises. Our team values transparency and honesty, making your move predictable and stress-free.
Final Thoughts
Choosing between binding and non-binding estimates depends on your priorities. If you want cost certainty, go with a binding or binding-not-to-exceed estimate. If flexibility matters more, a non-binding estimate may work. By understanding these differences, you’ll be better prepared to budget and manage your move confidently.
